Verbum provides each user with enhanced cloud storage in the File Vault. This allows you to upload, view, and manage images and other files you want to link to your Notes or access in your Media library. The File Vault fully integrates across all Verbum platforms giving you instant access to current and past versions of your files in the vault from your desktop, web app, or mobile device.
Note: Verbum stores uploaded images, videos, and other files in the File Vault. To view your Verbum documents, visit this article on Documents or navigate to documents.logos.com.
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View Your Files
Navigate to amber.faithlife.com. If you are prompted for a username and password, enter the credentials you use for Verbum. If you are already logged into your Verbum account, you may be asked to authorise access for that account into the vault.
Some files in your vault will be associated simply with your Verbum account while others will be within Faithlife groups you are a member of. To see files associated with your account, select your name from the dropdown in the box under the Faithlife logo.
Filter your images using the tags in the navigation pane or by entering a tag or other string of metadata in the Find box, such as Jerusalem, to find files with this tag.
Similarly, to see files available to a Faithlife group, select that group from the dropdown.
Upload a File
You can upload a file in four different ways. Depending on the file size, the system may take some time to process. The Vault indicates once it’s safe to exit the browser.
Upload Button
Click the Upload button, select the required file(s) and click Open to upload it (them).
Note: The file is uploaded to either your account area or a Faithlife group based on which you currently have selected.
Drag and Drop
Drag and drop a file to the main Vault window.
Upload from URL
This is designed to add images from a webpage. To obtain the URL, right-click the image on the web page and select the Copy image address option.
Then, in the Vault, Click From URL, paste the URL of the image and click Upload.
Upload from the Media Browser
Open the Media tool in Verbum and click the Upload Media button. Select your file and click Open to upload the file to your File Vault.
Note: This method will upload the file into the area associated with your account, not into one of the Faithlife Groups you belong to.
Manage Your Files
Select a file by clicking it.
To select multiple files, select the first file and then:
- Press and hold Ctrl/Cmd while individually selecting the files you want to manage
- Press and hold Shift and click the last file in a series you want to manage.
Any changes you make will apply to all the selected files.
Add Metadata
Add tags and other metadata to your files to assist you in organizing and searching.
Note: Inserting data in the Copyright field restricts the file’s availability according to the parameters of the file and the application you use.
To add a field, click Add Metadata and select from the popup menu.
Add to Board
When you add a file to a board, you are able to quickly access a file or collection of files by clicking the corresponding link on the main File Vault page. Select the file(s), click Add to board at the bottom of the page and select the board you want from the displayed list.
Note: To add a new board select +New next to Boards on the Navigation panel or Create new board in the Add to board dropdown menu.
Delete Files
To delete a file from your File Vault, select the file and select Delete [X] asset(s) at the bottom of the page.
Set Permissions for a File
Click the View Asset Details icon to view the asset’s detail page.
Set a Published Status for the File
An asset’s status indicates to other admins where that asset falls in a particular workflow, and, in the case of videos, also determines whether it is “live” and will display in Faithlife TV, on your Faithlife Site, or elsewhere.
- n/a: This video will not be displayed in Faithlife TV or anywhere you’ve embedded it.
- Draft: This video will not be displayed on Faithlife TV or anywhere you’ve embedded it.
- Published: This video will appear on Faithlife TV and wherever you’ve embedded it.
- Retired: This video will not be displayed on Faithlife TV or anywhere you’ve embedded it.
Set Access Permissions for the File
To allow others to view the file in your File Vault, set access permissions for the file. These settings override your group defaults. You can set access permissions on any file so the file is available to others on two levels:
- Can View: who can view the file in your File Vault
- Can Edit: who can edit the file in your File Vault
Choose between one of the available options:
- Admins: complete control over all group settings and actions
- Mods: maintain and manage the group
- Members: regular members of the group
- Followers: those with a Faithlife account who can read group posts for followers or public without becoming members
- Public: anyone online with a link to your content
Warning! Setting Can View on any asset to “Public” means anyone on the internet can access the file in your File Vault.
Note: These View and Edit options are only applicable to files uploaded to a group, they do not appear if you upload a file just to your account.
Restore Default Permission Settings
When you change the permission of a file, you also unlink the file from the default permission for the group. To reinstate the default permission on your file, click Use Default.
When you change an individual asset’s permissions, it unlinks the permissions from your default settings—even if you manually return it to the same setting. In other words if the default Can View setting for your group is set to Members changing the permission to Followers will unlink that file from your group-level setting. Even if you return the permission setting for the file back to Members, it does not re-create a link to the group default. To reconnect the file’s permissions to the group default, you must click Use Default. A parenthetical Default will return, indicating this file’s permissions are once again linked to the group’s default. If you change your default setting for files, this asset’s permission settings will now update to follow your default settings.
Revert to an Earlier Version
There is an Edit History at the bottom of the asset details.
To return to an earlier version of the asset, click the appropriate Revert button. If you are not sure which version you want to revert to, click View to see the changes. A banner will show that you are viewing an earlier version.
- Click View latest to return to the current view
- Click Revert to return to the earlier version
Supported Files
The File Vault supports a variety of file types:
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Image: all standard image formats, including PNG, JPEG, GIF, and SVG
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PDF: if text is identified in the document, PDFs are text-searchable
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Video: all standard video formats, including MOV, MP4, WMV, and AVI
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PowerPoint: all standard PowerPoint formats, including PPT, PPTX, etc.
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Audio: all standard audio formats, including MP3, WAV, AIFF, AAC, etc.
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Word: all documents are text-searchable
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Text: all documents are text-searchable
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Other: Faithlife Files will support any uploaded files (e.g., ZIP, Otf, XLSX, Javascript, CSS text files, etc.)
System Formats
With many assets, the File Vault automatically creates smaller resolution versions. Upload your best resolution asset and every size you may need is made available. To see these formats, click the View Asset Details button and then open the System Formats area.
You can provide links to the smaller versions by clicking the link icon connected to each version. Click Update to update the original asset. Once the asset is updated, new smaller versions will be auto-generated.
Click Add New to add another format for your asset.
Each file type will have different format options. The screenshot on the left shows format options available for images while the screenshot on the right shows the format options available for videos.
Viewing File Statistics
The File Vault automatically logs and displays statistics for each asset file in your vault. To view statistics, click the View asset details button in the bottom right of the file preview.
A readout at the top of the asset displays a basic set of statistics.
- Rating: displays your rating (in this case, 5.0) and shows how many users have rated this asset
- Views: shows total views for the asset
- Download: shows total downloads for the asset
- Favorite: shows how many users have favorited the asset
- Shares: shows how many users have shared the asset
For more details, click the Stats button to see an expanded view that contains a few additional details.
- Boards: shows how many boards the asset is connected to
- Shared URLs: shows each time the asset is shared, the share link, the person who created the link and view statistics for each link