Create and Use Resource Collections

 

Collections are individually created, customizable groups of resources, which can be accessed and searched specifically in several places within Verbum.

 

Skip ahead to:

Create a new collection

Modify a collection

Search within a collection

Include a collection in a guide

Print or export

Save as a Verbum bibliography document

Delete a collection

 

Create a new collection

1. Click Tools > Library > Collections.

2. A dialog to create a new Unnamed Collection will open.

   

3. Replace “Unnamed Collection” with a unique name.
    

   Note: If the name matches another collection title, a “(2)” will be added to the end of the title.

   4. Select the Show in parallel resources check box to make the collection available in Parallel resource sets.  

   5. Use the Rule field to add specific items in your Library to the Collection   with the example below showing how to add all of your commentaries to the Collection: 

       

   6. You can use different filters in the Rule field to add specific sets of resources to your collection. 

      • Specific resources such as those in a particular commentary series

         

      • Specific subjects:

         

      • Use tags you have added to resources in your Library and mytag:[tagname] to narrow the list of books by that tag.

         

        Note: This is especially useful if, for instance, you're aiming to create a rule based on an attribute like series, but the resources you want to add are from several different series.

      • Full query syntax is supported. Use operators such as AND, OR, and ANDNOT to refine your rules.

         

      As the rule is typed, results will appear under = Resulting Collection. If the resulting collection is acceptable, the process is complete. If there are missing or unwanted resources, proceed to steps 7 and 8. 

      When new books are added to the Library, those that match the Rules of a particular collection will be automatically added to it. 

   7. To add a resource that is not captured by the rule you’ve defined, open your Library and drag the desired resource to the + Plus these resources section.
   8. To remove an unwanted resource from the collection, drag it to the - Minus these resources section.

    

Note: Collections will only show resources that are downloaded to your computer, so the filter rules only take those resources into account when creating a Collection.

Modify a collection

To modify an existing Collection, click Open and choose a collection to modify.

 

 

After opening the Collection you can modify it in a range of ways:

• Add or remove items from the Rule field;

• More resources can be dragged from the Library to the + Plus these resources section; or

• A resource in the - Minus these resources section can be removed, which will place it back in the = Resulting Collection.

Entire collections can also be dragged into the + Plus (or - Minus) these resources section:

1. Click Open to view your collections.

2. Drag the desired Collection from the drop-down menu to the appropriate section.

   

All resources from that collection will then be added to or removed from the = Resulting Collection section.

 

Search within a collection

You can quickly and easily limit a search to a particular Collection by clicking the resource selection button (All Books in the image below), scrolling down to the Collections section, and selecting the Collection you want to search within.

Click here to learn more about searching in Verbum.

 

Include a collection in a guide

After you've built a Collection, you can add it as a section in various Guides. So whether you're running a Passage Guide on John 14:6 or a Topic Guide keyed to "Kingdom of God," Verbum will search the entirety of the Collection you set for that search term.

 

To add a Collection to your selected Guide:

1. Click Add at the top of the Guide.

   

2. Drag a Collections section to where you want it in the Guide

   
3. Click the Settings dropdown and select the Collection you want to add to your Guide.

Note: You can add multiple Collections to your Guide by repeating the steps above.

 

Click here to learn more about using Guides in Verbum.

 

Print or export

1. Click the Collections panel menu icon and then click Print/Export, or press Cmd+P (Mac) Ctrl+P (Windows).

   

2. Click the Print button to print the contents of the Collection, or select one of the Export options to send the details to a file.

   

 

Export bibliography from collection

From the Print/Export dialog:

1. Select the Bibliography only check box.

   

2. Choose a Citation style from the list, or proceed with the default style.

   
   

   Note: You can choose your default citation style by clicking Tools > Utilities > Program Settings, and then scrolling through the available citation styles to find the one you prefer.         

3. Click Print, or choose your desired Export option. These include BibTeX Style, Refer/BiblX Style, or RIS Style. The resulting  file formats can then be used to import the bibliographic information for the collection to the reference management software you prefer.

 

Save as a Verbum bibliography document

1. Click the Collections Panel Menu icon and Click Save as Bibliography. This will save the bibliographic references for all items in your collection in the citation style of your choice in a Bibliography document.

   

2. You can access this document by clicking Docs and searching for the bibliography or selecting it from the list of documents that appears.

  

Delete a collection

1. Either open the Panel Menu and select the Delete option

    

2. Or click the Open button in the Collections Tool, scroll down to the Collection you want to delete, right-click and select the Delete option

    

Open the Collections Tool in Verbum