About Indexing

What does the indexer do?

The Verbum indexer powers the Verbum search engine by building a single, custom index of everything in your personal library. Indexing is essential to finding results in every resource in your library.

Indexing also allows search results to show you the top hits ranked by number and relevance. When new books or updates are added to your library, the index will also be updated automatically to know the position of every word in those resources. This may take a long time when you first install Verbum, but subsequent updates will be faster.


Frequently asked questions

Q: What if I add a new book?

A: Your new book will be indexed by itself, then merged into the main index. This is much faster than building the initial index.


Q: Is there a way to pause indexing?

A: Yes. There is an option to pause the indexing process for four hours at a time. This is done by right-clicking the indexer icon that appears in the system tray (by your computer’s clock and Internet connection icons).

Pausing the indexer will prevent it from processing more information, reducing the strain on your system resources, but does not free up memory that is already in use. You can avoid this by indexing overnight instead (see tips below).


Q: Can I speed up the indexing?

A: You might try temporarily pausing any antivirus or backup software.

Indexing speed is also affected by the amount of memory available and the speed of your hard drive. Upgrading to more RAM or a solid-state hard drive may significantly increase indexing speed on some systems.


Indexing tips

  • Don’t put your computer to sleep (hibernate) while indexing. This includes not closing your laptop.
  • Try not to use your computer while indexing. Using your computer will not harm the index, but it will slow the process depending on how many system resources are being used by additional tasks.
  • To reduce the amount of time spent indexing, you may want to restart Verbum in the evening so that it has a chance to install updates and index them overnight, instead of while you’re using the computer.


Indexing errors:

Indexing is generally a very smooth process, but occasionally errors can occur, especially if the process has been interrupted. You may receive the following message:

“Verbum indexer has encountered a problem and needs to close”

If you see this, please try the following:

  1. Open Verbum to the home-screen window.
  2. Click inside the “Command” box at the top of the window.
  3. Enter the command: “Rebuild index.”

The indexer should begin rebuilding your index immediately. This may take several hours for large libraries.


Indexing is taking too long:

Indexing time can vary by computer and library size. It may take a few hours to complete. During this time, it is important to leave your computer running. Do not set it to sleep or hibernate, turn it off, or restart it. If you’re using a laptop, leave it open with the power cable plugged in.

If interrupted, indexing will need to start over. If you think it has stalled, please use the “Rebuild index” command above.

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