Collections

Collections are individually created, customizable groups of resources, which can be searched specifically in several places within Verbum.

 

Create a new collection

1. Click Tools > Library > Collections.

  

2. A dialog to create a new Unnamed Collection will open. If an existing collection is open, click New.

 

 

 

3. Replace “Unnamed Collection” with a unique name.

 

Note: If the name matches another collection title, a “(2)” will be added to the end of the title.

 

4. Select the Show in parallel resources check box to make the collection available in Parallel resource sets.

 

5. Use the Rule field to add specific items in your Library to the Collection as follows:

 

 

 

 

• Search for specific resources:

 

  

 

• Search for specific topics:

 

    

 

• Tag resources in your Library and use mytag:[tagname] to narrow the list of books by that tag.

 

    

 

• Full query syntax is supported. Use operators such as: AND, OR, and ANDNOT to refine your rules.

     

 

 

As the rule is typed, results will appear under = Resulting Collection. If the resulting collection is acceptable, the process is complete. If there are missing or unwanted resources, proceed to steps 6 and 7.

 

When new books are added to the Library, those that match the Rules of a particular collection will be automatically added to it.

 

 

 

6. To remove an unwanted resource from the collection, drag it to the - Minus these resources section.

 

7. To add a resource that is not captured by the rule you’ve defined, open your Library and drag the desired resource to the + Plus these resources section.

 

Modify a collection

From the Collections dialog, click Open and choose a collection to modify.

 

• Add or remove items from the Rule field;

 

• More resources can be dragged from Library to the + Plus these resources section; or

 

• A resource in the - Minus these resources section can be removed, which will place it back in the = Resulting Collection.

 

Entire collections can also be dragged into the + Plus (or - Minus) these resources section:

 

1. Click Open to view your collections.

 

2. Drag the desired Collection from the drop-down menu to the appropriate section.

 

  

 

All resources from that collection will then be added to or removed from the = Resulting Collection section.

 

Print or export

1. Click the Collections panel menu icon .

 

2. Click Print/Export, or press Cmd+P (Mac) Ctrl+P (Windows).

 

3. Click Print, Copy to clipboard, one of the Save as file: options (such as Rich Text Format (Word, etc.), Text Document, Web Page (HTML), XPS Document (Windows), or PDF Document (Mac)), one of the Send to new document: options, or one of the Paste into open document options.

 

4. Choose a location on your hard drive to store the file and click Save.

 

Export Bibliography from Collection

 

From the Print/Export dialog:

 

1. Select the Bibliography only check box.

 

2. Choose a Citation style from the list, or proceed with the default style.

 

Note: You can choose your default citation style by clicking Tools > Utilities > Program Settings, and then scrolling through the available citation styles to find the one you prefer.         

 

3. Click Print, or choose your desired Export option. In addition to the options mentioned above, citations can also be exported in BibTeX Style, Refer/BiblX Style, or RIS Style. The resulting  file formats can then be used to import the bibliographic information for the collection to the reference management software you prefer..

 

Save as a Bibliography Document

1. Click the Collections Panel Menu icon.

 

2. Click Save as Bibliography. This will save the bibliographic references for all items in your collection in the citation style of your choice in a Bibliography document. You can access this document by clicking Docs and searching for the bibliography or selecting it from the list of documents that appears.

  

Delete a Collection:

1. Click Tools > Library > Collections

 

2. Click Open.

 

3. Right-click the collection title.

 

3. Click Delete.

 

Open the Collections Tool in Verbum

 

Additional Resources

Verbum Help: Collections